FAQ - Academic Arrangements
- All classes in the Summer Term (20 June – 13 August 2022) will be held in mixed-mode (i.e., students participate in a class either in-person or online) or mixed-mode lite while still observing the social distancing measures and other relevant guidelines. Online proctored exams/alternative assessments will be arranged for all students wherever appropriate. The exceptions are laid out in Point 2 below.
- The following exceptions will apply in the Summer Term:
- All Language classes and Lab classes will be held in person on campus if the situation allows.
- Some UG courses/sections may be offered in real-time online mode. This will be decided on pedagogical grounds, with inputs from instructors and Department/Division Heads, following the relevant approval process.
- TPg programs may make their own arrangements.
Opportunities for face-to-face interactions and mixed-mode delivery in classes will depend on the pandemic situation and restrictions may need to be imposed at any time.
As mentioned above, the mixed-mode arrangements are auxiliary to the real-time online mode. These arrangements will not disadvantage students who are physically outside Hong Kong or feel uncomfortable coming to campus. Students, regardless of local or non-local, are not required to be physically on campus to complete the class and examination arrangements. If you are currently not in Hong Kong, please do not make travel plans just because of the optional mixed-mode arrangement.
In Fall 2022-23, the targeted default mode of delivery for classes will be in-person on campus. All the courses, including UG and RPG levels, will be offered in regular face-to-face (f2f) mode starting from September 1, 2022. Proctored examinations, if needed, will be held on campus.
TPg programs may make their own arrangements, i.e., the mode of delivery for classes can be f2f or mixed-mode/mixed-mode lite.
Exceptionally, some UG courses/sections may be offered in blended, real-time online mode or mixed-mode. This will be decided on pedagogical grounds, with inputs from instructors and Department/Division Heads, following the relevant approval process.
Based on the teaching arrangement mentioned above, all members of the University should plan to be in Hong Kong well in time for the Fall term. Non-local students who are currently not in Hong Kong are advised to make adequate allowances for requirements such as accommodation for quarantine upon your arrival, and other exigencies. The University WILL NOT BE able to provide any quarantine support on campus.
All new students will complete their program registration process online. Students who have accepted their admission offer will receive an email from the Academic Registry with links to the appropriate platform. The registration process includes filling out the necessary forms, going through the rules and regulations of the University, uploading of identification documents (Passport or Entry Permit for non-local students), and a passport-size photo for the student card.
After completion of the necessary procedures, students’ status will be activated in the Student Information System for the Fall term, and they will be able to enroll in courses.
Collection of Student Card will be arranged nearer the start of term for students who will need the card when they are on campus. Students will be notified about the collection procedures.
With the University’s intention to resume normal teaching and learning activities on campus in Fall 2022/23, the default mode for classes would be in-person on campus. However, any student who decides to withdraw or take leave from the study before the start of the Fall term, should follow the guidelines below, as set out by the Academic Registry (ARO):
Program Withdrawal (i.e., complete withdrawal from the University)
If ARO receives a written withdrawal request from the student before the start of Fall term (i.e., before September 1, 2022), no tuition fees are payable, and any tuition paid for the term will be refunded.
If the written withdrawal request is received after the start of the term, any fees paid will not be refunded.
Leave from Study
A student may apply for Leave from Study before the start of term (i.e., before September 1, 2022, for Fall 2022/23). When a Leave from Study request is received by ARO before the start of term, any tuition already paid for the term will be kept on your account by the University and used as payment towards the fees due upon your return to study. If the Leave request is received after the start of the term, the tuition fee paid will be used to offset the term tuition. No tuition refunds or transfers will be made.
Programs may make alternative arrangements for lab classes such as conducting via on-line mode and still achieving the same learning outcomes, or moving to a later term. Students who are in Hong Kong may take the laboratory classes in person when situation allows us to run the lab with proper safety protocols.
When possible, special arrangements will be made to cater for students who will graduate in this academic year. If you are in this category, please consult the UG coordinator of your major Department or Division.
The number of students entering the laboratories at any one time will be controlled. Students who are allowed to access the laboratories are required to observe the stipulated health and safety measures, which may include rapid test, social distancing requirement and other precautionary measures set out by each laboratory. Should there be any further questions concerning the arrangement of laboratory courses, students should contact the course instructors or your major Departments or Divisions directly.
Please be assured that these activities are considered of high importance. The University will continually assess the situation and resume these activities on campus in Fall 2022/23 or make other arrangements once the situation improves.
The UG exchange program (exchange-in and exchange-out activities) have resumed in the Spring term. Students who join the program are required to have completed a full course of the COVID-19 vaccination.
The University will continue to explore possibilities of virtual exchange with overseas institutions; and provide more opportunities for alternative activities so that students could engage globally without making any travel.
Should there be any further questions concerning exchange program, please contact the Office of Global Learning (firstname.lastname@example.org) directly.
One-on-one counseling is available through flexible means and platforms (including online), based on need. Appointments can be made by calling (852) 2358 6696 or sending an e-mail to email@example.com. A variety of resources are provided (see webpage) including Self-Help Library and Scholarship and Financial Aid. A 24/7 Helpline for students continues to be in operation ((852) 8208 2688).
If students need co-curricular support, please get in touch with Co-curricular Programs at firstname.lastname@example.org.